Service Contractors and Vendors

Service contractors and vendors must work safely and follow regulations and policies to protect themselves and Harvard.

Building and operations managers and staff should conduct periodic visual inspections of their contractors’ work.

The Service Contractor Safety Guide describes Harvard’s expectations for service contractors. Reference the guide in contracts and service agreements.

To request a new EHS qualified vendor:

1. In most cases, the vendor needs a Harvard sponsor to demonstrate a successful work history at Harvard or to provide a specialty service.
2. The vendor submits their qualifications based on their services, such as:
   • Accident rates or experience modification rates.
   • Compliance history.
   • Corporate governance.
   • Insurance rates.
   • Preferred pricing.
3. Procurement, the vendor, EHS, and other affected groups work together to assess service needs.
4. Once qualified, the vendor works with procurement and EHS to establish an MSA, which replaces contracts for similar services with other schools unless otherwise specified.